Edward A. Dion, CPA
County Administrative Offices
800 E. Overland, Room 406
El Paso, Texas 79901
Phone (915) 546-2040
Fax (915) 546-8172
8:00 am - 5:00 pm
Payroll & Benefits
The payroll division is responsible for the issuance of the payroll to employees of the County of El Paso. The division makes payments to over 2,800 employees each payday. It also issues over 3,200 W-2's (Wage and Tax Statement). Any inquires pertaining to the processing of payroll, employee deductions, and pension may be directed to this division.
|Imelda T. Gaytan, FPC
|Nick McCarthy, CPP
Audit Accountant Senior
Instructions ESS View Paychecks
Oaths of Office
Oath of Office Requirements
(Info prepared by the El Paso County Attorney's Office)
2006 Outline of Official Bond and Oath Requirements
(Info prepared by the Legal Department of the Texas Association of Counties)
ESS W-2 Instructions
Electronic W2 Delivery
How to Read the W-2, Wage and Tax Statement
The letters and numbers listed below coordinate with the letters and numbers listed in the boxes of the W-2 form.
a. Employee's social security number
This is your social security number
b. Employer ID number
This number is El Paso County Federal Tax ID number
c. Employer's name, address, and ZIP code
This includes the County's name, address, and ZIP code.
d. Control Number
Not Applicable (N/A)
e. Employee's name, address, and ZIP code.
This is your name, your last known address, and ZIP code.
1. Wages, tips, other comp.
This amount includes all federal taxable income for wages received during calendar year. Taxed deferred annuities, such as Nationwide, and other box 12 amounts have been deducted from the gross wages. Amounts in Box 14, such as County Pension and Dependent Care Account have been deducted from the gross wages.
2. Federal Income tax withheld
All federal income tax withheld during calendar year.
3. Social security wages
All social security taxable income for wages received during calendar year.
4. Social security tax withheld
All social security taxes withheld during calendar year. This is FICA on your pay stub.
5. Medicare wages and tips
All Medicare taxable income for wages received during calendar year. There is no maximum for Medicare taxes.
6. Medicare tax withheld
All Medicare taxes withheld from your wages during calendar year. This is MEDICARE on your pay stub.
7. Social security tips
8. Allocated tips
9. Advance EIC payment
10. Dependent care benefits
Total amount paid to a 125 cafeteria plan for dependent care.
11. Nonqualified plans
Used for reporting of various miscellaneous information, principally concerning benefits. Amounts reported must be preceded by identifying codes (see back of W-2 for additional information)
13. Retirement Plan Box
Denotes an active participant, during, in the El Paso County qualified pension plan.
Items deducted from the taxable gross and not included in the amount located in Box 1. Amounts such County Pension, Clothing Allowance, and Car Allowance are listed.
15. State and employer's state ID #
State and state ID number for El Paso County.
16. State wages, tips, etc.
17. State income tax
18. Local wages, tips, etc.
19. Local Income tax
20. Locality name
Frequently Asked Questions on W-2, Wage and Tax Statement
Q. What is the employer's deadline for delivering W-2's to employees?
A. The law requires W-2's to be postmarked no later than January 31 to the employee's last known address.
Q. How will my W-2 be delivered to me?
A. All W-2's are mailed out to the address on file. Terminated employee's W-2's will be mailed out to their last known address.
Q. How do I change my address?
A. Please contact Human Resources Office at (915) 546-2218.
Q. How do I get a reprinted copy of my W-2?
A. Please stop by the Payroll Department, El Paso County Auditors Office, 800 East Overland, Room 406.
457 Deferred Compensation Plan
The 457 Deferred Compensation Plan is a tax deferred plan that allows you to save and invest today for your retirement. Participation is handled through payroll deduction so your taxes are reduced each pay period.
Withdrawals while employed are restricted to unforeseeable emergencies. Effective October 1, 2002, the 457 Deferred Compensation Plan will allow loans to be taken from the plan. For additional information please contact your respective administrator:
- Nationwide Retirement Solutions
Who is Eligible to Participate?
All fulltime county employees are eligible to participate in the plan. Participation may begin at any time during the year.
How Do I Enroll?
To begin participation in the 457 Deferred Compensation Plan, please contact:
- Nationwide Retirement Solutions
Employee Holiday Schedule
Regular full-time and part-time non-elected employees of El Paso County shall be eligible to use vacation leave with pay after six (6) months of continuous service with the County.
Accrual rates for full time employees*
|Years of Employment||Working Days per Year||Per Pay Period Decimal||Per Pay Period Minutes||Annual||Max|
|1-4 Years||10||3.08||3:05||80 hours||160 hours|
|5-14 Years||15||4.62||4:37||120 hours||240 hours|
|15 and Over||20||6.15||6:09||160 hours||320 hours|
Part-time employees accrue at 50% of the full-time rates.
*Except Sheriff and Adult Probation Departments*
For more information contact the Human Resources Department
All full-time, regular non-elected employees who have completed three (3) months of full time service are eligible to use accrued sick leave with pay.
Accrual rate: 3.077 (3.05 minutes) per pay period with a maximum limit of 720 hours.
NOTE: Questions or discrepancies regarding your vacation and/or sick leave balances must be addressed to your immediate supervisor. For more information contact the Human Resources Department
Employee Health and Dental Rates
Retiree Health and Dental Rates
Monthly Parking Deduction Schedule
December 21, 2018 - January
February 1, 2019 - February
March 1, 2019 - March
March 29, 2019 - April
April 26, 2019 - May
May 24, 2019 - June
June 21, 2019 - July
August 2, 2019 - August
August 30, 2019 - September
September 27, 2019 - October
October 25, 2019 - November
November 22, 2019 - December
Payroll CalendarsDownload Payroll Calendar 2019 document
Download Payroll Calendar 2020 document
Payroll Direct Deposit
A better way to handle your paycheck.
Mandatory Effective January 1, 2003*,
It is fast and simple to enroll in the direct deposit program by:
(1) Completing a Direct Deposit Authorization Form
(2) Attaching a voided check to your completed Direct Deposit Authorization Form
(3) Returning the Direct Deposit Authorization Form to El Paso County Auditors Office, Payroll Division, 800 East Overland, Room 406.
Please feel free to contact Payroll, at (915) 546-2040 for additional information.
- Due to the time required for payroll and bank processing, allow two to three pay periods for implementation.
- You will receive a manual check, which will be mailed out every pay day to the address on file, until the Direct Deposit Authorization Form can be processed.
*Approved by County Commissioner's Court on September 12, 2002.
Online advice instructions
Download Online Advice Instructions document
Sample Munis Payroll Checks/Advice
Download Sample Munis Payroll Checks/Advice
Sample Payroll Checks/Advice
Download Sample Payroll Checks/Advice